How to Take Local Backup in QuickBooks 2016?

Step 1:
Login to QuickBooks and ensure that you have the same company file open for which backup has to be created.
 
 Step 2:

  • Click on the File tab in the menu bar.
  • Go to –QuickBooks-File > BackUp company > Create Local Backup

 
quickbooks-file
 
Step 3:

  • Select “Local Backup
  • Click “Next”, if you do not want to change the current backup settings else Go to Step 4.

 
Local Backup
 
Step 4:
Change current Backup Settings… [* Not Mandatory]

  • If you want to change current Backup settings. Click on

 
 change current Backup settings
 

Referring the above screenshot….

  • Click on[1]to select the location where you want to create a backup.
  • It is recommended to choose a Network location [Location on any other system] to save backup so that if there occursthe system failure then you are still available with a complete backup.
  • Note that the company file and the backup has to be maintained on different machines.

 
 choose a Network location
 

  • If you choose alocation for backup on the same hard drive where the company file exists, then a warning pop up message is displayed on the screen.

 
warning pop up message is displayed on the screen.
 

  • [2]Enter the number of backup copies you wish to maintain. [Minimum 3 suggested]
  • [3]Set Reminder to take backup when closing QuickBooks.
  • [4]Select the “Complete Verification” option to ensure data integrity [Highly Recommended].
  • There are other options available such as “Quicker Verification”or “No Verification”.
  • Quicker Verification” highlights only the major damages in the company files while “No Verification” will bypass data integrity check.
  • [5]Click on “OK”.
  • This will navigate you to the previous page. Now click “Next

Step 5:

  • Select “ save it now
  • Click on “Finish”.

 
Click on “Finish”
 

  • The following screen will be displayed to show the backup progress.

 
 show the backup progress
 
Step 6:

  • Once the backup is completed the following pop up message will be displayed on the screen.

 
pop up message will be displayed on the screen.
 


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