How to Set Up a Payroll Schedule in QuickBooks

 

Overview

In this tutorial, we will learn how to create a payroll schedule.
 

Step by Step Process to set up a payroll schedule in QuickBooks

Step 1:

Go tothe QuickBooks Desktop menus, select Employees > Payroll Center.
 

Step 2:

Select the Pay Employees tab.
 

Step 3:

Go to the New Payroll Schedule window:

  • Go to Create Paychecks, select the Payroll Schedulesdrop-down menu.
  • Select New.

 

Step 4:

Go to the New Payroll Schedule window, input a name for your payroll schedule.
 

Step 5:

Input how often you will pay your employees on this schedule.
 

Step 6:

Input the pay period end date.
 

Step 7:

Input the date that should appear on paychecks for this pay period.
 

Step 8:

If the pay frequency of your employees is either monthly or semimonthly, complete the additional fields. E.g., forsemimonthly:
Edit the day that should appear on paychecks for the first pay period of the month and for the second pay period of the month.
 
paychecks for the first pay period of the month and for the second pay period of the month.
 

Step 9:

Once completed, click OK.
 

Step 10:

Make a decision whether this schedule has to be applied to all employees with the same pay frequency.

Select Yes to globally assign this payroll schedule, or choose No.

  • When you select No, the correct payroll schedule has to be assigned to each employee individually.

 
Select Yes to globally assign this payroll schedule, or choose No.
 

  • When you select Yes, you will be informed how many employees were added to this new payroll schedule.
  • Click OK.

 


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