How to enter Federal payroll tax information in QuickBooks

(Individual employees)

Regardless of how you have set up your employee defaults, you can customize the federal tax information for each employee. QuickBooks then prefills the information when you write a paycheck for the employee.

Here are the steps to do this task:-

Step 1 – Click on the Employee Center.

Step 2 – Click on the Employees tab, if required.

Step 3 – If the employee is already on the list, then double-click on the employee’s name.


If the employee is not yet on the list, click New Employee at the top of the list.

Step 4 – Click on the Change tabs drop-down list and choose Payroll and Compensation Info.

Step 5 – Click on the Taxes button.

Step 6 – Enter the filing status, allowances, and extra withholding from the information on the of Form W-4 employee.

Step 7 – In the ‘Subject to’ section, make sure that the federal taxes that apply to this employee are selected (including the taxes that you owe on the behalf of  employee).

Step 8 – Do one of the following:-

  • Click either the State or the Other tab to continue entering tax information.
  • Click on OK to return to the New or Edit Employee window if you have no more tax information to enter.

Kristin is a content strategist at Techarex Networks. Kristin follows the B2B technology space closely and loves to write on the latest changes in technology, futuretech and fixes for day to day how to issues. Besides writing Kristin also loves music, moves and skating.

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