A/R (Account Receivable) Workflows In QuickBooks

 

  • A/R in QuickBooks is an account which is added by QuickBooks automatically in your cart of accounts and records the transaction when you write the invoice or receive payment from your customers.
  • Usually, there are five A/R Workflows available in QuickBooks Desktop.
  • To record your transactions, you can the Workflow that suits your business process and you can follow the steps to create each transaction from your selected workflow.

 

Workflow type 1

  • Estimate > Sales Order > Invoice > Payment > Deposit
  • You can use this workflow if you want to send a quote or proposal to your customer and you later turn it to a Sales Order before creating the invoice and collecting payments.

 

Note:

Only QuickBooks Premier & Enterprise have the Sales Order.
 

Workflow type 2

  • Sales Order > Invoice > Payment > Deposit
  • You can use this workflow if you want to use the Sales Order to manage the sales of your products and services.

 

Workflow type 3

  • Estimate > Invoice > Payment > Deposit
  • You can use this workflow if your business needs to send and or create quotes & proposals to your customers. This includes creating estimates, converting estimates into invoices, payments receiving, and deposits recording.

 

Workflow type 4

  • Invoice > Payment > Deposit
  • You can use this workflow if you are not required to send quotes or proposals to your customers. This workflow includes creating invoices, payments receiving and recording deposits.

 

Workflow type 5

  • Statement Charges > Finance Charges > Statement > Payment > Deposit
  • You can use this workflow if you provide bills to your customers monthly. Instead of creating individual invoices, you can directly enter the charges on the customer’s register.

 

Kristin is a content strategist at Techarex Networks. Kristin follows the B2B technology space closely and loves to write on the latest changes in technology, futuretech and fixes for day to day how to issues. Besides writing Kristin also loves music, moves and skating.

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