A/R (Account Receivable) Workflows In QuickBooks
- A/R in QuickBooks is an account which is added by QuickBooks automatically in your cart of accounts and records the transaction when you write the invoice or receive payment from your customers.
- Usually, there are five A/R Workflows available in QuickBooks Desktop.
- To record your transactions, you can the Workflow that suits your business process and you can follow the steps to create each transaction from your selected workflow.
Workflow type 1
- Estimate > Sales Order > Invoice > Payment > Deposit
- You can use this workflow if you want to send a quote or proposal to your customer and you later turn it to a Sales Order before creating the invoice and collecting payments.
Only QuickBooks Premier & Enterprise have the Sales Order.
Workflow type 2
- Sales Order > Invoice > Payment > Deposit
- You can use this workflow if you want to use the Sales Order to manage the sales of your products and services.
Workflow type 3
- Estimate > Invoice > Payment > Deposit
- You can use this workflow if your business needs to send and or create quotes & proposals to your customers. This includes creating estimates, converting estimates into invoices, payments receiving, and deposits recording.
Workflow type 4
- Invoice > Payment > Deposit
- You can use this workflow if you are not required to send quotes or proposals to your customers. This workflow includes creating invoices, payments receiving and recording deposits.
Workflow type 5
- Statement Charges > Finance Charges > Statement > Payment > Deposit
- You can use this workflow if you provide bills to your customers monthly. Instead of creating individual invoices, you can directly enter the charges on the customer’s register.