Sites, Lists & Libraries – A Deep Analysis of the Basic Elements Constituting SharePoint
MS SharePoint is a vast platform that businesses of all sizes deploy these days in order to streamline their processes better & faster. Beginners who wish to learn the basics of SharePoint need to become aware of the various elements that constitute this platform. In this tutorial, we will take a closer look on all such crucial elements including Sites, Lists and Libraries.
Basic Elements 1 & 2 :
Sites & Sites Collections
A SharePoint site can be created for storing data & information about anything that is critical to the organization’s success.
Basically, a SharePoint site refers to a website that encompasses following –
- Web parts
An accumulation of many such SharePoint sites forms a Sites collection. Besides several SharePoint sub-sites present in the Site Collection, one of the sites always included in it is the “Root Site” also sometimes referred as the parent site.
An example of “Root site” within an organization’s Intranet would be a site displaying detailed information about the organization itself while the subsites would be the individual sites related to the different departments of that organization.
Basic Element 3 :
The Concept of Lists in SharePoint
A typical SharePoint list includes columns and allows storing data in the form of rows just like one would store in Excel spreadsheet. Data of different formats can be stored & displayed in the form of columns and these include numbers, texts, lists, date/time and more.
A single List in SharePoint can host folders and there can be a number of sub folders within all such folders.
Following points are noteworthy in regard to Lists –
Views in Lists –
There are default view of the data for every list in SharePoint which is generally displayed in the tabular mode. However, different lists can have different views.
- The columns to be displayed
- Filters for rows you want displayed
- Settings for grouping the data
- Settings for sorting the data
Permissions in Lists –
Permissions are allocated to users to allow them have access to the individual site components besides modifying them as required.
Typically, permissions are inherited automatically from the SharePoint site containing it. However, its also possible to overwrite these permissions by breaking inheritance in list’s permission settings.
Workflows in Lists –
Users can create & add as much number of Workflows to a list to perform different actions as required.
Basic Elements 4 & 5 :
Libraries and Parts in SharePoint
A Library in SharePoint allows for storing files and almost everything that a List allows users to do. Also referred as widgets, SharePoint parts are added to pages in order to provide content from –
- Libraries and lists
- External systems
Parts are also known as Web Parts or Add-in parts in SharePoint. Whenever a library or list is created, these add-ins are automatically created. Additionally, users can also download these Add-ins from public SharePoint app store.
Following points are noteworthy about Parts –
- Every part has several settings and configuring the same will customize the output of function of these settings
- A common set of setting available in each part includes title, width, height, chrome state, chrome type besides others
- In order to edit a part, user needs to be in the page “Edit” mode
Hopefully, this tutorial explains the basics of Sites, Collections and Libraries in SharePoint.