How To Check Out a Document In SharePoint Library


Checking out a SharePoint library document greatly minimizes the possible chances of version conflicts. It’s because of the reason that at a specific time only one person will be able to make changes to that document.


At the instant, when a SharePoint document is checked out, it’s only the user checking it out who has the access to edit that document.


In this tutorial, we will know how to check out a document from a SharePoint document library.


Following are the steps for the same –

Step 1 :

Go to your Site’s main page


Step 2 :

From the side navigation bar, select the “Documents” link


Step 3 :

Select the checkmark available on the left of whatever document you would like to edit. Completing this action will select the file and enable some features that are only available for easily interacting with this specific selected document on the ribbon.


Step 4 :

Select “Check Out” option available under the ribbon’s “Files” tab. You will get a message/prompt informing you that you are going to check out a particular document


Check Out a Document In SharePoint Library


Step 5 :

Finally, click OK. This will check the document out. You will see that the document icon now has a green arrow right next to it.


That’s how you can check out a SharePoint library document.


Please note that you should not select the checkbox saying “Use my local drafts folder” as this option will download the selected file for local system storage for offline access.


Kristin is a content strategist at Techarex Networks. Kristin follows the B2B technology space closely and loves to write on the latest changes in technology, futuretech and fixes for day to day how to issues. Besides writing Kristin also loves music, moves and skating.

Techarex Networks SharePoint Hosting Solutions provides a best-fit collaborative environment,fetching maximum ROI with our world-class SharePoint hosting plans. Our customized deployment helps you to select business-centric configuration. Experience industry-leading SLAs and dedicated 24X7 support, augmenting business needs with world-class industry-ready SharePoint foundation, enterprise, and custom hosting plans.