GETTING FAMILIAR WITH SHAREPOINT TERMINOLOGY

This tutorial is designed for everyone who encounters SharePoint and curious to know more about the use of the product. SharePoint is a good product with multiple nooks and crannies, and no single tutorial can cover all the aspects.

 

You would append a number of terms to your SharePoint vocabulary. Few terms are designed by Microsoft marketing, few via industry standards and many others are buzzwords which have outgrown to have multifaceted interpretations depending on the situation & context.

 

In this tutorial, I tried to cover the functionality of various components of SharePoint. Let’s have a brief glimpse over the most often used terminology:

 

Step 1 :

Branding

The term branding refers to the approach a SharePoint site observes, interacts and behaves to users. Branding consists of things like the fonts, colors, logos, images, and layout of the many components on a site.

 

The term branding is not particularly used in context to SharePoint only; it may also refer to the way some-thing looks and behaves. This term is borrowed from the marketing industry where an organization will do brand establishment of its product. For instance, Coca-Cola has a very popular brand. In the software world, branding depicts to the look and feel, efficiency of operations, of a piece of software or website

 

Step 2 :

Business Connectivity Services

Business Connectivity Services (BCS) is a unique feature of SharePoint Server. BCS make you connect SharePoint with external systems. For instance, assume you have a customer relationship system and you require SharePoint to interact or work with the data present in that system. You may use BCS to get it happen.

 

BCS is an in-depth detail piece of SharePoint and also frequently needs the refined skill set of the developers.

 

Step 3 :

Business intelligence

The term business intelligence is not new for all of us.

 

An organization might process documents in order to take business decisions. Business intelligence has contributed at lot in making the business run. BI has continued to evolve over years using data to drive business.

 

In the realm of Microsoft, business intelligence includes many different technologies.

 

As SharePoint has grown as a central and ubiquitous application, it has also taken a prime role to depict the data that decision makers require to make crucial business decisions. SharePoint is an elaborative display case for all those pictorial graphs, charts, performance indicators, and other data.

 

Business intelligence has a steep learning curve in SharePoint. Tools like Dashboard Designer, Report Builder, and Power Pivot unleash endless opportunities & possibilities. One thing you will observe with business intelligence in SharePoint that there are multiple ways to achieve the same result. And their lies the learning curve.

 

At the very basic level, in case you can make a chart in Excel, you can plunk to use it into a SharePoint library and embed it on a page using a web part. Haah! You have just achieved business intelligence in SharePoint.

 

The consumers of the data may never even realize how simple it is to migrate that data in Excel and embed it in a SharePoint webpage. And that is the moot point. These things wouldn’t be difficult to begin with.

 

At the other edge of the spectrum, you may require to make a data cube (a specialized database in the vast data world) with millions and billions of records, and then utilize the specialized tool such as Dashboard Designer to make an interactive graph with click-through capabilities.

 

You need good expertise when diving into the depths of business intelligence, however, that doesn’t mean you can’t realize it at a high level.

 

Many different tools, functions and features work up business intelligence in SharePoint 2013, and Part V walks you through them at a high level and offers you an insight of quick techniques you can use to begin right away.

 

Step 4 :

eDiscovery

The term eDiscovery concerns with the legal world of business. Specifically, the word derives from electronic discovery in litigation. In case you have ever seen, observed Law & Order, you probably know that critical evidence can make or break a case.

 

Now, In the high-tech world of digital transformation, it’s a tricky endeavor to discover and hold electronic documents (information).

 

SharePoint 2013 has lots of features particularly designed in respect to eDiscovery. This is god news in case you’re a decision maker looking to comply to obey legal requirements, or in case you’re a lawyer. If none of the cases applies to you, then simply knowing about SharePoint 2013 handles eDiscovery is good enough.

 

Step 5 :

Identity management

Frankly, contemporary modern technology can often be a real pain. It is been observed that there are gazillions of systems in any enterprise, and each needs its respective user-name and password.

 

I have so lots of usernames and passwords on various websites across the Internet that my mind just tries to block it out. Obliviously, then I may forget my password and have to go through the process of resetting it each time I need to log in to a particular system.

 

On the other hand, when a user logs in to a system that system also requires being aware about what the user can access Identity management representing to the functionality of a software system that man-ages users and what they can access. Identity management isn’t particular to SharePoint and can be used by any system that needs to enter a username and password.

 

SharePoint 2013 has made great progress in simplifying identity management. SharePoint 2013 uses claims-based authentication in affiliation with an open authentication standard called Open Authorization (OAuth in short) in context to play properly with other systems.

 

You don’t have to remember another username and password when working along with SharePoint 2013. In case only the rest of the Internet could be so thoughtful

 

Step 6 :

Mobile

Mobile computing has profoundly taken important role in our lives. The trend turn towards using tablet or smart phone to get things done is increasing rapidly.

 

SharePoint 2013 support smart phone devices. When paired with the Windows 8, you might observe accessing your Excel, Word, OneNote, and PowerPoint is workable on your smart phone or tablet.

 

Step 7 :

Records management and compliance

In the world of information work, you frequently come across with records management and compliance. Depending on how much of a rebel you are, you may assume of these terms as keeping people and processes in line.

 

Every company has a different set of rules & regulations around dealing & managing records and keeping processes compliant with company policy guidelines. This line of thinking is not particular to SharePoint, and, relying on your business organization and industry, could be buttoned-up strict, as in the banking industry, or open globally and free loving, as in many other technology startup enterprises.

 

In SharePoint 2013, many features & functions are specifically designed to maintain records. In addition, SharePoint has compliance capabilities that even the giant banks will adore. And as someone who has carried out consulting work for the banking industry, let me tell you, there are few strict compliance rules out there. (Considering that they’re preserving track of our money, that’s a good thing.)

 

Step 8 :

Search

When you have ever used Google, Bing, or Ask.com, then you’re familiar with search engines. These search engines for the Internet are amazingly effective and eerily complete.

 

SharePoint does a bang-up task of managing/coping with the content, and the following logical step in managing content is locating content while you need it. As an enterprise grows, the requirement for search grows too.

 

Microsoft accomplished a top-notch search company based in Norway, Oslo. The business enterprise was known as FAST, and Microsoft moved fast to integrate FAST search with SharePoint.

 

The problem was that FAST became a separate product and became tough to configure with SharePoint 2010. In SharePoint 2013, the FAST technology is completely integrated and baked properly into SharePoint 2013. Therefore, no separate search product ought to be configured to work with SharePoint. The result is a very effective and seamless search experience right out of the box.

 

Search is one of those crucial aspects that spans from simple to mind-numbingly complication. At a root level, you should have search abilities for every SharePoint site. The techies can go deeper and may optimize search for your enterprise. For instance, your search query may be aware of your functional role in the organization and show results particularly for you.

 

Therefore, for instance, in case you’re in sales and searching for a product, your search outcomes will be sales materials. In case you’re an engineer and searching for a product, your outcomes will contain specifications. SharePoint search can make it feasible; however, configuring is best left for the IT department.

 

Step 9 :

Social

In current years, computers and the Internet have been connecting and associating people like never been before. This new way of interacting via computers is called social computing. The largest public social network of all is Facebook. Not every enterprise needs to be in such a public space, though.

 

SharePoint is designed for companies and the social aspects of SharePoint to share a common goal with Facebook — connecting people. The difference is that SharePoint connections are restricted to people in a specific organization.

 

Step 10 :

Web content management

Content is a reasonably simple concept. While you create a Word document or an Excel spreadsheet, you generate content. In case you develop a web page for your colleagues to admire, you generate content. Even if you simply pull out a pencil and paper and begin writing, that’s content. In case you scanned that paper, you may then let SharePoint work its content management wonders on the scanned image file.

 

SharePoint 2013 is specifically powerful in handling & coping with content. One specifically is the content you develop for websites. You understand, all of those web pages that contain policies and procedures and documentation and all of that? In case the content is generated and created for a web page, then its web content and it holds a unique place in the prime area of SharePoint. The web content management functionalities of SharePoint are legendary, and many companies first begin using SharePoint for just this reason.

 

Content management often goes by the name Enterprise Content Management (ECM). Don’t be fooled by the terminology, though. The Enterprise portion of ECM just means the system manages content at a large scale, as found in a large company or enterprise.

 

You probably be wondering what makes the relationship between SharePoint and web content so special. It all comes all the way down to delegation and control. SharePoint offers the capability for lots of people to generate content and for a few to approve content. After it’s approved and accepted, content may be published automatically, routinely for the world, or those in your organization, to consume

 

Kristin is a content strategist at Techarex Networks. Kristin follows the B2B technology space closely and loves to write on the latest changes in technology, futuretech and fixes for day to day how to issues. Besides writing Kristin also loves music, moves and skating.

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