How to Check in a Document within SharePoint Library


After you make required changes to the document you have checked-out, you are required to check it again in. This will create a new version that has all your made changes besides making the document fully available for other users to check out.


The process of check-in is very much similar to that of check-out. However, in this, you do have an additional option of checking in all changes while the document is still kept checked out. It simply means that others can view all the changes that have been made by you so far.


It is highly recommended to include suitable comments whenever checking in a document so that other users can understand whatever changes have been made. All such comments can be viewed in the version history and so tracking down issues becomes much easier in the future.


Following are the steps for this process –

Step 1 :

Go to Documents library


Step 2 :

Select the document you would like to check in.


Step 3 :

Select “Check In” from the ribbon’s Files tab. You will get a notification informing you that a document will be checked in.


Step 4 :

In the β€œRetain your check out after checking in” option, select β€œNo”


Step 5 :

Enter suitable notes in the Comments section. The notes should describe all the changes made to the document.


Step 6 :

Click OK finally to finish the check-in process.

That’s how you can check-in a document.


Kristin is a content strategist at Techarex Networks. Kristin follows the B2B technology space closely and loves to write on the latest changes in technology, futuretech and fixes for day to day how to issues. Besides writing Kristin also loves music, moves and skating.

Techarex Networks SharePoint Hosting Solutions provides a best-fit collaborative environment,fetching maximum ROI with our world-class SharePoint hosting plans. Our customized deployment helps you to select business-centric configuration. Experience industry-leading SLAs and dedicated 24X7 support, augmenting business needs with world-class industry-ready SharePoint foundation, enterprise, and custom hosting plans.