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Top 10 Ways to Make Optimum Use of QuickBooks

QuickBooks is the most skilled accounting software to satisfy all the accounting needs of small and medium businesses. This accounting software helps you to monitor business expenses, manage invoices, and prepare customers and payroll data.

QuickBooks allows you set up a chart of accounts for a variety of business organizations easily. This specialized accounting software QuickBooks allows you to complete all the business accounting activities no matter whether it is manufacturing company, a financial advisory firm, or a real estate company.

In order to use QuickBooks efficiently, you must learn how to record financial data in QuickBooks accurately. You must learn how to file the tax forms. It is also important to learn how to analyze profits and losses.

Point to Remember:

The tips and tricks mentioned below are related to QuickBooks 2011 Desktop and above. In case you are using the older version of QuickBooks then you need to update it because it is no longer supported by Intuit.To purchase your software upgrade visit the product page by Intuit.

Case 1 :

Customization of QuickBooks Desktop
A. Change the Default view

You can customize QuickBooks default screen according to your requirements. You need to click on Preference and then Desktop View. From this tab, you get an option to change the startup screen, display single or multiple windows on the screen, home page while opening a company file, or switch to color icon background on the top icon bar.

Customization of QuickBooks Desktop

The fonts and color displayed on the QuickBooks screen can also be customized.Additionally, if you wish to hear specific sounds for actions like opening or closing, minimizing reports this can be customized through the sounds tab.

B. Customization of the Icon Bar

The QuickBooks default interface is available with icons that you may never use. You might be missing icons that you may need for easier interface. In order to modify the icon bar, you need to right click on the icon bar and then click on Customize Icon Bar from the sub-menu.
This screen also allows you to add and remove icons according to your needs. New icons can also be created by clicking on the Add button. Go to the Add Icon Bar Item screen, select a specific action and then write a label and small description of the icon event.

Facilitate Remote Access

Hosted QuickBook i.e. the Remote Access is a cloud-based service that allows accountants and other users to log in remotely.

The above are some of the tips that you can use to increase QuickBooks efficiency for your business. QuickBooks also allows you to save a lot of time and money when managing your business income and expense data.

The survival of businesses often depends on timely and relevant accounting data, and this purpose can be obtained easily using QuickBooks financial software.

QuickBooks financial software

Case 2:

Save Time while using QuickBooks

A. Use Keyboard Shortcuts
Just like the Windows applications, a number of different keyboard shortcuts can be used with QuickBooks. Using these shortcuts, you can save significant time in operating the software. Few important keyboard shortcuts are listed below:

Start QuickBooks without a company file Ctrl (while opening)
#1. Create Chart of Accounts Ctrl-A
#2. Delete Transaction Ctrl-D
#3. Edit transaction selected in register Ctrl-E
#4. Find transaction Ctrl-F
#5. Go to Other Account Register Ctrl-G
#6. Display Transaction History Ctrl-H
#7. Create invoice Ctrl-I
#8. Open Customer Center Ctrl-J
#9. Memorize transaction or report Ctrl-M
#10. New invoice, bill, check, or list item in context Ctrl-N
#11. Copy Transaction in Register Ctrl-O
#12. QuickReport on transaction or list item Ctrl-Q
#13. Open memorized transaction list Ctrl-T
#14. Write new check Ctrl-W

B. Implement fast searches in QuickBooks

The QuickBooks searches can also customized from the preference screen. The search feature allows you to find items in the programs’ help file or in your company file. By default, QuickBooks enables you to select whether you want to search from the help file or company file each time you produce a query in QuickBooks.

If utmost of your queries are concerned to the company file, you may speed up the search by mentioning that the software search within that location only. To do so, Select on Preference and then click Search. Go to the My Preferences tab, you can mention that the software automatically create a search of the company file without asking you each time you initiate a query.

Go to the Company tab, you can also specify how often the software updates company file indexes. The program will be speeded up by Specifying lower duration of indexing. However, the searches will not be reflected in the most recent changes made to the file. To update the entries, you can select Update Now button in the window.

C. Automate Entry in QuickBooks
Do you require to make entry of certain transactions regularly? You do not want to enter recurring transactions every day? Then, allow the amazing memory of QuickBooks to work its magic for you.

Automate Entry in QuickBooks

QuickBooks can also memorize certain recurring transactions like rent payments, depreciation expenses and utility bill payments. You can mention that the software make entries for memorized transaction automatically. To access the tool, type Ctrl + M.

D. Record Favorite Reports

Are there reports in which you work on regular basis and wants to access them instantly? QuickBooks allows you do this easily. You can assign certain reports as favorites by selecting the heart icon underneath the report in the Report Center. You can also access your favorite reports from the Favorites Tab in the Report Center.

Case 3:

QuickBooks Efficient Tips

A. Batch Invoicing
QuickBooks 2011 and all the advanced versions have a very useful feature called batch invoicing. Utilizing this feature, you can generate multiple invoices for a single transaction. In order to access this feature, go to Customers Menu, and select Create Batch Invoice.

QuickBooks to work its magic

B. Design Customized Templates

In QuickBooks, invoices, purchase orders and sales orders are applied to as templates. You can customize these templates in QuickBooks. You need to go to Lists Menu, Templates, and then right click on a template.

Design Customized Templates

Go to the sub-menu, choose Edit Template. You will be diverted to the Layout Designer button. You can also import your company logo, so it shows on your documents. You need to download additional templates and colorful themes that will enhance all your templates.

C. Paperless Accounting while working in QuickBooks

Did you know that you can obtain paperless accounting through QuickBooks? The software enables you to attach an electronic version of the documents to the transactions both locally or in cloud based storage.

With QuickBooks 2012 and other advanced versions, this feature is available for free. In order to use the tool, select the Attach button with the paper clip icon in any document or template.

D. Facilitate Remote Access

Hosted QuickBooks i.e. the Remote Access is a cloud-based service that allows accountants and other users to log in remotely.

The above are some of the tips that you can use to increase QuickBooks efficiency for your business. QuickBooks also allows you to save a lot of time and money when managing your business income and expense data.

The survival of businesses often depends on timely and relevant accounting data, and this purpose can be obtained easily using QuickBooks financial software.

Author Profile

Angeela Palin
Angeela Palin
Angeela is Techarex Networks' Content Marketing Associate for Intuit products. She has worked as an eCommerce and Marketing Strategist for the last five years, helping businesses with software implementation for Customer Service, CRM and Email Marketing. Angeela thrives in helping companies find the right software solution for their projects. Aside from his obvious passion for Marketing, Angella admits to being a foodie and travel enthusiast.

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