5 Questions that Needs to be Answered Before Moving to QuickBooks Hosting
Accounting industry’s interest in the cloud technology is rapidly increasing. As per the Intuit’s e-book “Appification of Small Business”, 78 percent of small businesses will be cloud operational by 2020.
The cloud is a combination of networked physical servers where customers can upload and store business-critical data. The cloud server allows anytime, anywhere and on any device access to data with added security.
Millions of people across the world, store and access their data from cloud-based applications, such as Gmail, Flickr, Apple’s iCloud and Microsoft OneNote. In a similar way, thousands of SMBs in the US, UK and Canada access their QuickBooks from a cloud server.
QuickBooks Hosting offers 24/7 uninterrupted access, optimal data security, flexibility, scalability and lots of other features that take your QuickBooks experience to the next level.
However, if you are planning to move to QuickBooks Desktop Hosting, there are several questions that may keep striking your mind. In this blog post, we will one by on answer these questions pertaining to QuickBooks Hosting.
1) Where is Your QuickBooks Data Stored?
Generally speaking, when the term “cloud” floats in mind then, you may think that data is floating somewhere in the atmosphere waiting for a platform or an app to call it for a use.
But, in reality, data is stored on physical servers protected by cloud computing security. The data servers are lined up in large data centers or warehouses that are connected to you via the internet.
QuickBooks hosting providers often spread their servers across the state lines and in some cases continents as well.
While selecting a QuickBooks hosting provider, it is, therefore, necessary to ensure that data storage remains in compliance with financial industry rules and regulations of the state from where your business functions.
2) How is Your QuickBooks Data Protected?
QuickBooks Hosting providers employ several advanced techniques to ensure that your QuickBooks data is always safe.
Copies of your QuickBooks data files are often stored in different geographical locations so that you can access your QuickBooks even during natural calamities or any mishap.
To ensure optimal data security in a cloud, American Institute of Certified Public Accountants (AICPA) has laid down different data security guidelines and compliances, such as SSAE 16 and ISAE 3402
A QuickBooks Hosting provider needs to strictly follow these guidelines and compliances while offering QuickBooks Hosting or hosting for any other accounting software.
3) What You Need to Ensure Uncompromised Data Security?
QuickBooks hosting providers employ several advanced mechanisms to ensure optimal QuickBooks data security.
However, there always exist internal threats due to malicious activity of your employee, such as visiting restricted websites that may violate the privacy of QuickBooks data.
To achieve uncompromised data security, you need to carry awareness activities and set certain compliances in your organization.
- Ask users to change QuickBooks login credentials in regular interval.
- Ask for end-to-end military-grade data encryption from a QuickBooks hosting provider.
- Set restrictive user permission levels for accessing QuickBooks.
- Consider employing high-grade anti-malware and antivirus software.
4) What Legal Issues You Need to Know about QuickBooks Hosting?
American Institute of Certified Public Accountants (AICPA) has laid down several standards and guidelines that a QuickBooks hosting provider needs to follow while offering QuickBooks hosting or hosting for any other accounting software.
If you have decided to move to QuickBooks hosting then, you can take written clauses from a QuickBooks hosting provider that they follow strict guidelines to protect the confidentiality of QuickBooks data.
These compliances and guidelines by AICPA also say that in case of any adversity, a QuickBooks hosting provider will be legally bound and accountable under the state’s financial industry rules and regulations.
5) What are the Latest Trends and Practices in QuickBooks Hosting?
Reputed CPAs and cloud technology experts in the United States recommend few points that you need to be clear about before hosting QuickBooks on a cloud server.
They recommend to get these critical information from a QuickBooks hosting provider.
- Information regarding security regulations and audits
- Processes of physical security of a cloud server
- Procedures of data backup
Embrace QuickBooks Hosting
Deciding to move to QuickBooks Hosting is one of the great decisions that you can take to boost your QuickBooks experience at an economical price.
A QuickBooks hosting provider follows the most advanced techniques and mechanisms to ensure QuickBooks data security and accuracy.
There are few critical areas that especially a small business owner needs to, however, check before getting QuickBooks hosting, such as to do QuickBooks hosting price comparison.
To know more about QuickBooks Desktop hosting or hosting of Sage 50 accounting software, feel free to contact us right now. We are a QuickBooks hosting provider based out of the United States delivering customized and innovative QuickBooks hosting solutions.
- Julia is Techarex Network’s Content Marketing Associate for Intuit products. She has worked as a B2B and Marketing Strategist for the last seven years, helping businesses with software implementation for Customer Service, CRM, and Email Marketing. Julia thrives in helping companies find the right software solution for their projects. Aside from his obvious passion for Marketing, Julia admits to being a foodie and travel enthusiast.
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