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Top 7 SharePoint Spring Cleaning Tips

For a SharePoint administrator, Spring Cleaning is the time for renewal and clean-up of the extra applications or old collaboration sites that are decreasing your performance even though they’re no longer being used.

You may find yourself in a pile of old sites or outdated content that are becoming more often as your SharePoint environments mature. It can sometimes be quite mind-boggling to even think about where to start.

Your search may become complex and your users forget in which sub-site they buried that document in. At some point management may demand clean. And you will be ready.

The following tricks will allow you to take jump start and break up the giant task into smaller focused efforts.

Spring Cleaning Tips

  1.      Identify and Remove Orphaned Sites

Sites that are no longer in use due to content expiration are called “orphaned” sites. You can make progress and reduce the cleanup efforts by focusing on these sites. Tools, such as MetaVis, enable you to identify sites that are not currently in use and mark them as abandoned.

Another way to discover such sites is as follows:

STEP 1:         Enter

                      STSADM –O ENUMALLWEBS.

STEP 2:         From the command console, run

STSADM –O ENUMALLWEBS –DATABASENAME SQLNAME –   DATABASESERVER SERVERNAME

 If the InSiteMap property of a site is False, they’re orphans.

STEP 3:        Delete these sites

STSADM –O DELETESITE –FORCE –SITEID GUID –DATABASENAME DATABSENAME –DATABSESERVER SERVERNAME

  1. Identify Business Critical Sites

Search for the business critical sites. Few sites may not include major customizations but could be critical to the daily work of the teams utilizing them.

Power users can identify which of their sites are critical. List the sites, record their location and activities they are involved in.

  1. Catalog front-end customizations

Once business critical sites are identified, you can easily notice from where some of your users have built their own solutions using out-of-the-box functionality.

Log these along with the details of what parts and pieces work together to form the solution.

This would be helpful in solving the troubleshooting, audits and disaster recovery problems.

  1. Detract and Uninstall Solutions No Longer in Use

If you have discovered any solution that is no longer required, you must just remove it from the farm. Custom solutions may create problems while updating, upgrading, or migrating SharePoint.

  1. Define ownership for confirmed active sites

The next part is to focus on defining ownership for confirmed active sites. Appoint an individual or a group of individuals who can provide support to any problematic issues that may occur.

  1. Classify the type of information on your active sites

It is important to examine what type of content is being stored on the sites. You may audit the site yourself in order to search where sensitive content is located.

  1. Plan for a regular cleaning cycle

Plan in advance to have a regular cleaning activity to ensure your sites do not get out of control again.

These detailed cleaning exercises will help your business to achieve the best results.

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Author Profile

Julia Gumm
Julia Gumm
Julia is Techarex Network’s Content Marketing Associate for Intuit products. She has worked as a B2B and Marketing Strategist for the last seven years, helping businesses with software implementation for Customer Service, CRM, and Email Marketing. Julia thrives in helping companies find the right software solution for their projects. Aside from his obvious passion for Marketing, Julia admits to being a foodie and travel enthusiast.

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