Top 7 SharePoint Spring Cleaning Tips
For a SharePoint administrator, Spring Cleaning is the time for renewal and clean-up of the extra applications or old collaboration sites that are decreasing your performance even though they’re no longer being used.
You may find yourself in a pile of old sites or outdated content that are becoming more often as your SharePoint environments mature. It can sometimes be quite mind-boggling to even think about where to start.
Your search may become complex and your users forget in which sub-site they buried that document in. At some point management may demand clean. And you will be ready.
The following tricks will allow you to take jump start and break up the giant task into smaller focused efforts.
Spring Cleaning Tips
Identify and Remove Orphaned Sites
Sites that are no longer in use due to content expiration are called “orphaned” sites. You can make progress and reduce the cleanup efforts by focusing on these sites. Tools, such as MetaVis, enable you to identify sites that are not currently in use and mark them as abandoned.
Another way to discover such sites is as follows:
STEP 1: Enter
STSADM –O ENUMALLWEBS.
STEP 2: From the command console, run
STSADM –O ENUMALLWEBS –DATABASENAME SQLNAME – DATABASESERVER SERVERNAME
If the InSiteMap property of a site is False, they’re orphans.
STEP 3: Delete these sites
STSADM –O DELETESITE –FORCE –SITEID GUID –DATABASENAME DATABSENAME –DATABSESERVER SERVERNAME
Identify Business Critical Sites
Search for the business critical sites. Few sites may not include major customizations but could be critical to the daily work of the teams utilizing them.
Power users can identify which of their sites are critical. List the sites, record their location and activities they are involved in.
Catalog front-end customizations
Once business critical sites are identified, you can easily notice from where some of your users have built their own solutions using out-of-the-box functionality.
Log these along with the details of what parts and pieces work together to form the solution.
This would be helpful in solving the troubleshooting, audits and disaster recovery problems.
Detract and Uninstall Solutions No Longer in Use
If you have discovered any solution that is no longer required, you must just remove it from the farm. Custom solutions may create problems while updating, upgrading, or migrating SharePoint.
Define ownership for confirmed active sites
The next part is to focus on defining ownership for confirmed active sites. Appoint an individual or a group of individuals who can provide support to any problematic issues that may occur.
Classify the type of information on your active sites
It is important to examine what type of content is being stored on the sites. You may audit the site yourself in order to search where sensitive content is located.
Plan for a regular cleaning cycle
Plan in advance to have a regular cleaning activity to ensure your sites do not get out of control again.
These detailed cleaning exercises will help your business to achieve the best results.
To know more about SharePoint Hosting, call : 1-855-909-3300
- Microsoft Sharepoint2018.03.30How to Select the Best between SharePoint Server and SharePoint Online
- SharePoint Hosting2018.03.22Avoid SharePoint Compliance Risk by implementing a Robust Information Governance Plan
- Dedicated Hosting2018.03.20Guide to Selecting the Best between Office 365 Hosting and Hosted Exchange
- QuickBooks2018.03.07Boost Up Your Accounting Performance with Managed QuickBooks Support Services