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Content Migration in SharePoint – A Brief Overview

In SharePoint, content migration may come as a nightmare for many organizations due to the increased number of issues that arise during the process. Yes, moving content in SharePoint may be hard but a lot would depend on how successfully you do it.

In this blog, we will take an overview of the different content migration approaches and scenarios in SharePoint.

Let’s Start with the Content Types to Migrate

Following is the classification done for content to be migrated in SharePoint –

  • Small Content Sets – It’s mainly to be used by individual teams and not the external teams
  • Large Content Sets – It’s the content in good online condition and to be deployed by employees
  • Content Sets in Poor Condition – It’s the content with low previous usage


SharePoint Content Migration Scenarios

There are three prominent scenarios arising during content migration in SharePoint

  • Zero Content Migration – It happens when none of the content is migrated
  • Old Content Migration – It happens due to adoption of the new platform in non-meaningful ways
  • Fully Supported Migration – It’s a more flexible migration scenario involving migration as per requirement.

As is clear from above, the third scenario is the most favorable one for any organization looking for migrating content with high efficiency. A fully supported migration ensures following and can be done with the help of an experienced SharePoint Cloud hosting services provider

  • Improvement & migration of the most critical content
  • Deletion/archiving of unnecessary content


Understanding the Content Migration Model in SharePoint

It must be understood that the same migration approach cannot be applied for all content. SharePoint users need to deploy the approach depending on the content to be moved.

Based on content type, you can follow the applicable approach as depicted in the Content Migration model given below –

SharePoint Content Migration

As per this model, there are three migration approaches –

  • User-driven migration – Deployed for small content sets
  • Supported migration – Deployed for large content sets in fair condition
  • Migration after content improvement – Deployed for content sets in bad condition

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Let’s go deep to know more about these approaches.

User-driven migration is the least expensive and relies on different departments to have the work completed. An auto-migration tool would serve the purpose in this case to conduct the migration as scheduled.

Supported migration offers few limited resources for facilitating content migration. It’s less expensive than user-driven migration and helps site owners to get the assignment done with help of an auto-migration tool.

Migration after content improvement is the most expensive content migration approach in SharePoint. It’s also the most crucial type as it emphasizes on content improvement prior to migration. An after-effect of following this approach is that the content works quite well for users.

Though these content migration approaches are highly suitable, you can always consult your SharePoint hosting services provider.

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